Windows SharePoint Services
When you create a Microsoft Windows SharePoint Services site, several types of lists are created for you. These default lists range from a discussion board to a calendar list. You can customize the default lists in many ways, or you can create custom lists with the columns that you choose.
Lists can also take advantage of e mail features, if incoming or outgoing mail is enabled on your site. Some lists, such as calendars, announcements, blogs, and discussion boards, can be set up so that people can add content to them by sending e mail. Other lists, such as tasks and issue tracking lists, can be set up to send e mail to people when items are assigned to them.
Lists can include many types of data, ranging from dates or pictures to calculations based on other columns.
Create a list from a list template
Create a custom list
Add a column to Fake Ray Ban Sunglasses Uk a list
Create a list from a list template
Windows SharePoint Services 3.0 includes several different types of lists, ranging from a calendar to a contacts list. Although some of the settings vary among the lists, you can use the same basic procedure to create any type of list. The following procedure shows you how to create a list from a list template.
Note To create a list, you must have permission to change the site where you want to create the list.
Click View All Site Content, and then click Create on the All Site Content page.
Tip In most cases, you can use the Site Actions menu instead to complete this step.
Under Communications or Tracking, click the type of list that you want, such as Contacts or Calendar.
The type of list that you use depends on the kind of information that you are sharing:
Announcements Use an announcements list to share news and status and to provide reminders. Announcements support enhanced formatting with images, hyperlinks, and formatted text.
Contacts Use a contacts list to store information about people or groups Ralph Lauren Sale Uk that you work with. If you are using an e mail or contact management program that is compatible with Windows SharePoint Services 3.0, you can view and update your contacts from your SharePoint site in the other program. For example, you can update a list of all your organization's suppliers from Office Outlook 2007. A contacts list doesn't actually manage the members of your site, but it can be used to store and share contacts for your organization, such as a list of external vendors.
Discussion boards Use a discussion board to provide a central place to record and store team discussions that is similar to the format of newsgroups. If your administrator has enabled lists on your site to receive e mail, discussion boards can store e mail discussions from most common e mail programs. For example, you can create a discussion board for your organization's new product release. If you are using an e mail program that is compatible with Windows SharePoint Services 3.0, you can view and update your discussion board while working in the other program.
Links Use a links list as a central location for links to the Web, your company's intranet, and other resources. For example, you might create a list of links to your customers' Web sites.
Calendar Use a calendar for all of your team's events or for specific situations, such as company holidays. A calendar provides visual views, similar to a desk or wall calendar, of your team events, including meetings, social events, and all day events. You can also track team milestones, such as deadlines or product release dates, that are not related to a specific time interval. If you are using an e mail or calendar program that is compatible with Windows SharePoint Services 3.0, you can view and update your calendar from your SharePoint site while working in the other program. For example, you can compare and update your calendar on the SharePoint site with dates from your Office Outlook 2007 calendar, by viewing both calendars side by side or overlaid with each other in Office Outlook 2007.
Tasks Use a task list to track information about projects and other to do events for your group. You can assign tasks to people, as well as track the status and percentage complete as the task moves toward completion. If you are using an e mail or task management program that is compatible with Windows SharePoint Services 3.0, you can view and update your tasks from your SharePoint site in your other program. For example, you can create a task list for your organization's budget process and then view and update it in Office Outlook 2007 along with your other tasks.
Project tasks To store information that is similar to a task list, but also provide a visual or Gantt view with progress bars, use a project task list. You can track the status and percentage complete as the task moves toward completion. If you are using an e mail or task management program that is compatible with Windows SharePoint Services 3.0, you can view and update your project tasks from your SharePoint site in your other program. For example, you can create a task list on your SharePoint site to identify and assign the work to create a training manual. Then you can track your organization's progress from Office Outlook 2007.
Issue tracking Use an issue tracking list to store information about specific issues, such as support issues, and track their progress. You can assign issues, categorize them, and relate issues to each other. For example, you can create an issue tracking list to manage customer service problems and solutions. You can also comment on issues each time you edit them, creating a history of comments without altering the original description of the issue. For example, a customer service representative can record each step taken to resolve a problem and the results.
Survey To collect and compile feedback, such as an employee satisfaction survey or a quiz, use a survey. You can design your questions and answers in several different ways and see an overview of your feedback. If you have a spreadsheet or database program installed that is compatible with Windows SharePoint Services 3.0 or Windows SharePoint Services 2.0, you can export your results to further analyze them.
Custom Although you can customize any list, you can start with a custom list and then customize just the settings that you specify. You can also create a list that is based on a spreadsheet, if you have a spreadsheet program that is compatible with Windows SharePoint Services 3.0 or Windows SharePoint Services 2.0, and Windows Internet Explorer and Microsoft Windows. For example, you can import a list from Microsoft Office Excel 2007 that you created to store and manage contracts with vendors.
In the Name box, type a name for the list. The list name is required.
The name appears at the top of the list page, becomes part of the Web address for the list page, and appears in navigational elements that help users to find and open the list.
In the Description box, type a description of the purpose of the list. The description is optional.
The description appears at the top of the list in most views, underneath the name of the list. Some types of lists can receive content by e mail. If you plan to enable the list to receive content by e mail, you can add the e mail address of the list to its description, so that people can easily find the e mail address.
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